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PROOFREADING SOFTWARE FOR PDF PDF
PROOFREADING SOFTWARE FOR PDF PROFESSIONAL

PROOFREADING SOFTWARE FOR PDF PDF

This has the advantage of allowing the proofreader to mark up the PDF using industry-standard BSI proof correction marks. For example, CIEP members Louise Harnby and Claire Ruben have both produced stamps that can be imported into various PDF reader programs.

It is possible to use a set of pre-prepared ‘stamps’ to mark up proofreading corrections on a PDF. Proofreaders are still routinely trained to use the marks, because there are times when they are required by clients, and sometimes they are the clearest and most effective way of marking corrections. Until fairly recently this was the standard system of proofreading markup in the British publishing industry, with similar systems in use around the world. The British Standards Institution (BSI) publishes proof-correction marks (BS 5261C:2005). The list of corrections (comments) can then be checked off by the person making the changes to the layout document for publication, or imported direct into the design software. Most PDF reader programs (such as Adobe Reader) have built-in editing tools, and these are commonly used for proofreading markup. There should be consistency and clarity, and no barriers to the reader understanding the message of the text.

Rather than using percentages to express an acceptable (or unacceptable) error rate, it’s better to think in terms of the proofreader making the text ready for publication – suitable, and of a high enough standard, for the purpose and audience required. Excellent work depends not only on the skill of the proofreader but on the budget and schedule being adequate for the job. Some people will assert that proofreaders should catch a certain percentage of errors, but we don’t believe this is helpful – because of the subjective nature of errors, and also because the proofreader will be working within other constraints. Having said that proofreaders can’t make text perfect, it is important that they catch almost all errors, because that is the main purpose of their work. Is there an acceptable rate of errors for proofreading? While some errors are indisputable, others are not. It’s also because perfection is a subjective concept. This is partly because no matter how well trained, experienced and diligent they are, they are still human (and that’s a good thing!).

PROOFREADING SOFTWARE FOR PDF PROFESSIONAL

No professional proofreader should promise to make your text perfect.

To find out whether you’re suited to proofreading, try our introductory course.

Unless they have been specifically briefed to do so as extra paid tasks, the proofreader will not be rewording sentences, making larger structural interventions such as reordering blocks of text or inserting headings, or fact-checking (but they may raise a query about anything that seems wrong).

Because the proofreader works near the end of the publication process, they are usually looking for remaining errors that must be corrected.

You can think of it as the final quality check.

A proofreader should help to ensure that a text is ready to be published.

Because proofreading and copyediting are different tasks and need professionals with specific skills, it’s important for both client and professional to understand which service the text needs. Often the word ‘proofreading’ is used more loosely, to describe almost any editorial intervention and correction to a text. In traditional publishing, proofreading is the stage in the workflow that comes after copyediting – once the text is in layout and before publication.